Top 10 Best Printers for Small Business (Reviews)

A good printer for your small business will need to be durable enough to deal with heavy printing demands, dependable enough for daily use, and flexible enough to keep you from having to run to the local printing depot twice a day.

We have found that both ink and laser printers can work equally well in an office environment.

These printers have been picked from the crop based on their abilities to suit growing businesses, and overall value.

Let’s have a look!

Epson Workforce Pro ET EcoTank – Save Money On Ink

This is one of the most highly-rated heavy-duty printers for small business use. It gives your entire office access to cartridge-free printing by utilizing Epson’s feature-rich EcoTank technology.

It comes with enough ink to give you around 2-years of printing right out of the box.

You can get around 16,000 pages of black prints or 11,000 pages of color all without having to replace any ink cartridges at all.

When those included ink cartridges are spent, there’s no need to stress.

You can replace ink with these low-cost replacement ink bottles that fit this printer. This low-cost ink can definitely save you money in the long-run.

You’ll be able to speed through projects with rates of around 24 ISO ppm (black/color) print speeds and the super fast first-page outputs.

This printer gives users powerful productivity and long-term savings. You can load paper less often as well. The 250-sheet capacity plus 80-sheet rear tray lets you keep this printer full and ready to go.

Need more paper holding capabilities? There’s a full-ream paper tray that holds up to 500 sheets of paper available as well.

Unfortunately, this larger tray is sold separately. Another nice feature that you’ll get with this printer is the automatic double-sided printing.

You can have both the front and back of a page printed easily with the configuration of one automatic setting. This machine also gives you very fast scan speeds and easy fax sending.

Copy, scan, print, and more all quickly, efficiently and easily. A wireless printer, this model allows you to print from wired networks all over the office.

Enjoy true wireless freedom by printing from smartphones and tablets as well.

This printer comes equipped with Wi-Fi Direct (4) and NFC (5).

It’s compatible with most Computer Operating Systems as well.

As far as drawbacks go, this printer is somewhat difficult to set up initially. Luckily, it comes with customer service and tech support. It’s also fairly expensive, but you will save up a lot of ink.

Brother Business L8360CDW Color Laser Printer – Amazon Dash Replenishment Enabled

This printer really prioritizes simplicity, user-friendly features, and ease of use.

It has a minimalistic yet effective interface that allows you to get laser prints easily and with little to no hassle. It has many automatic capabilities and an intuitive platform.

You’ll have the ability to print high-quality documents and images at speeds of around 33 ppm.

It’s also really easy to connect devices to this printer. You can choose to connect via wireless or use the Gigabit Ethernet network interfaces.

Speaking of wireless, mobile printing is another great feature; you can print from a variety of smart devices with minimal effort.

Automatic duplex printing is also available. You can get two-sided documents and images which may save you time and or money.

With Amazon Dash Replenishment, you can have toner levels measured and ready for re-order automatically.

Toners that work with this Brother printer include N431: TN431BK, TN431C, TN431Y, TN431M, TN433: TN433BK, TN433C, TN433Y, TN433M, TN436: TN436, TN436BK, TN436C, TN436Y, and TN436M.

With this printer, you’ll get fast and reliable performance, low-cost printing, flexible and expandable paper capacities, and even no-nonsense printing from cloud services.

Finally, this printer has a large and responsive touchscreen so you can set and configure the automatic settings easily from the device directly.

It’s a printer that has been designed with users in mind. As far as disadvantages go, this printer sometimes experiences operating system connectivity issues.

At the time of this review, multiple users reported that they had to disconnect and re-find this printer multiple times per week.

Canon Color ImageCLASS MF733Cdw – All-in-one Color Printer

With a variety of nice features all for a very reasonable price, this Canon color printer would be a good option for nearly any small business to consider purchasing.

It comes with a 3-year limited warranty so you won’t have to worry about it breaking right out of the box.

This printer has printing speeds of up to 28 pages per minute.

You’ll be holding your first printed page within nine seconds of hitting the “print” button on your computer.

This is useful for intense printing demands like invoices, fliers, booklets, and spreadsheets.

It easily connects to your computer and to other mobile devices.

You can connect without having to use a router with the extremely easy to use WiFi direct connection features and print things from devices that are hundreds of feet away.

We also like the generous, expandable paper capacity that this printer allows.

You can use up to 850 sheets of paper at a time so you don’t have to worry about restocking the paper tray continuously.

You can get vibrant colored documents or crisp black and white prints quickly and easily.

Canon knows how to produce gorgeous images and this printer is no exception to the high design standards that Canon requires in their production.

The only downside is that this printer can sometimes have issues with Mac installation.

You may find yourself having to call Canon so that they can re-walk you through the setup.

This is frustrating, as we feel the printer should work equally well with all operating systems. While it will work for Apple devices, it may take a bit of fine-tuning.

Canon Office and Business MB2720 – Inexpensive and Versatile Printer With Color and Copying

Canon Office and Business Printers feature a wireless all-in-one design that allows for true versatility within the workplace.

It has two paper cassettes which provide you with a combined capacity of 500 sheets (a full ream of paper) so that you’re ready to get any job done.

It also has an application that can be used to scan, copy, and print directly from your mobile devices.

The laser-sharp text output of this printer is both highlighter and smudge resistant which makes it ideal for printing office documents.

The Dual Resistant High Density (DRHD) Inks are another nice bonus.

It has a 20,000-page duty cycle and is built to last and last. It’s a MAXIFY printer, meaning it features 100% US-based service and technical support.

Copy speeds are fast and you can duplicate color images in as little as 12 seconds.

This printer works well with many Computer Operating Systems including Windows 10, Windows 8, Windows 8.1, Windows 7, Windows 7 SP1, Windows Vista SP1, Vista SP2, Windows Server 2012, 2012 R218, Windows Server 2008, 2008 R218 Mac: 19 Mac OS X, v10.8.5, and 10.11.

One downside that this printer has is its ability to connect to Apple devices.

At the time of this review, there were a few complaints that tech support was needed for installation.

Additionally, this printer is a low-end option that may not last for more than a couple of years under heavy use.

HP OfficeJet Pro 7740 – Wide Format For Large Prints

If you need to print large sheets, the officejet pro 7740 from HP may be an option that is well worth your consideration.

It has many impressive functions including copy, scan, fax, wide-format printing, wireless printing, AirPrint, a color touchscreen, automatic document feeding, and more.

It lets you copy documents quickly and easily. The scanning features also work really well.

If you need to send a fax, you’ll find that the touchscreen is user-friendly and responsive. Additionally, the wide-format printing can help you create a variety of documents.

You can connect wirelessly with this ink-jet printer through WiFi, so you don’t have to have it plugged into the computer that you wish to print from. The AirPrint and document feeder features just add to the easy-to-operate nature of this printer.

We are especially appreciative to the mobile printing features.

You can print from anywhere using your smartphone or smart devices like an iPad or tablet with AirPrint.

You don’t even have to be connected to a network as Wireless Direct printing is available with this device. Other useful features include the one-year limited hardware warranty and 24-hour, 7 days a week Web support assistance.

For other iPad compatible printers, see our buying guide on the best airprint compatible printers for iPad users.

Now for the disadvantages.

Some buyers reported that this printer had quality issues. While your specific printer may work just fine, there is a chance that your color documents will have some issues.

Luckily, HP will replace color heads and assist you in technical support for your first year, and if you buy it on Amazon, you can return it no questions asked if there is any problem.

Still, we would have liked to see the bugs worked out of this model before it hit the market.

Ricoh SP C261SFNw – Low-cost Workhorse

A low-cost printer that fits most small business needs, the Ricoh SP C261SFNw is one of the best laser printers that you will find at this price point.

It’s great for small business startups, work groups, collaborative projects, or home office use.

The Ricoh SP C261SFNw gives you a low total cost of ownership which means that you can spend your money working on your business.

This is a powerful and compact printer that can be utilized well by up to three people.

It can print at a rate of 21 pages per minute and has a paper capacity of around 751 pages.

You can easily copy, print, scan, and fax with this printer. There is also a nice touchscreen display that measures around 4.3″.

It communicates well with computers for easy connectivity and reliable print jobs.

It gives you document resolutions of up to 2400 x 600 dpi. Additionally, it allows users to optimize their sharing abilities.

You’ll be able to scan documents directly to your email or to your main network folders so that you’ll get extremely easy digital access and retrieval quickly and with minimum effort.

The single pass document feeder (SPDF) is another helpful feature. It lets you load up to 50 pages at a time which is great for giving you uninterrupted scanning.

At up to 40 images per minute, you’ll find that less time is wasted.

The maximum scan speed for color documents is somewhere around 24 seconds. You’ll also be able to send faxes in as quickly as three seconds per page.

Navigating print, scan, copy and fax jobs has never been simpler.

On the other hand, this printer is only designed to be used by three users at a time, It’s ideal for individuals or couples, but if your small business has more than three employees, it’s not a great option.

Xerox WorkCentre 6027/NI – For Casual Printing In A Small Office

A compact and smart little printer, the Xerox WorkCentre 6027 does a great job of making life easier for working individuals.

It generally excels in small office environments, though we don’t recommend it for being the sole printer on site.

It will wear out quickly with too much use, as it has been designed to be used by one or two individuals through the course of a working year.

However, for the price, you really can not go wrong. It comes at a fantastic value and you could theoretically purchase two of these printers for a fraction of what other printers cost.

It’s got a LED color display system so making selections as you stand at the printer is easy.

If you need high-impact color, speed, and ease of use, this is also a great option.

You’ll find that you’re able to accomplish more with this printer than with certain more expensive models. This is because it’s so simple and user-friendly.

As far as the details go, this printer has a printing speed of around 18 ppm in color and black and white.

You’ll get color prints in as little as 13 seconds.

This is a compact printing device that combines several office machines in one simple and cost-effective color multifunction printer. It is capable of producing high-profile materials with outstanding quality.

It also saves space which is great if your small business comes with a small office.

On the downside, it is definitely not ideal for constant bulk orders. It’s better for casual printing and crisp color copies.

Samsung Xpress SL-M2835DW/XAA – Wireless Monochrome Printer

For anyone who needs simple and efficient black and white printing, the Samsung Xpress SL may be well worth a look.

Not every small business needs color images and decorative documents.

This printer is a no-nonsense business tool that allows you to keep things moving all day long.

It has optional high-yield cartridges and Amazon Dash Replenishment for easy refills.

Save time, money, and energy with this highly-efficient machine.

Features include mobile and cloud printing so that you can send and print documents from anywhere.

It is equipped with the Samsung Mobile Print Application that works for any Android or Samsung device.

It will not work with an Apple iPhone. Additionally, this ink jet printer allows you to print from Google Cloud.

All you have to do is connect to the printer and you can literally print off documents from miles away. Wireless printing from a computer is another helpful feature.

This Samsung printer has Near Field Communication (NFC) printing that enables you to connect mobile devices and communicate with the printer.

It’s also really fast. High-speed printing and high-resolution output mean that your documents will come out fast and be very sharp.

You can adjust a variety of smart features as well. Remotely control the settings so that your business operations stay smooth and streamlined.

The Edge enhancement features of this printer give you crisp and polished edges that are well defined for all text.

An Eco drive helps to save you on toner costs by adjusting with the push of a button to allow you to conserve toner and paper for maximum energy efficiency.

Built-in duplex printing lets you use both sides of the paper so that you don’t have to get up and flip pages constantly.

Just another way that this printer maximizes efficiency.

The Samsung Xpress SL is an awesome option for law offices, tax consultants, small businesses, and other trades and fields where many documents must be printed quickly and easily.

Brother MFC-L8900CDW – All-in One Compact Printer For Heavy Use

An all-in-one solution that aims to make your day at the office easier, this printer is loaded with helpful features that can save you time, energy, and money.

Brother is a well-known office printer brand that has been creating impressive printing solutions for decades.

This printer features large volume printing, copying, scanning, and more. It can increase productivity around the office by allowing workers to print multiple documents in very little time.

Large jobs can be completed in mere minutes with the speedy print speeds of up to 33 ppm and the zippy scan speeds of up to 58 IPM.

This rate also applies to double-sided prints and color scans.

Connectivity is also a non-issue with this printer. It’s easy to install and set up and shows up reliably on computers and wireless networks! This is due to the built-in wireless 802.11b/g/n and Gigabit Ethernet network interface.

It effortlessly allows users to set up and use the printer for sharing on a wireless or wired network. You’ll also be able to wirelessly scan to mobile devices with the Brother iPrint&Scan, You can connect to popular destinations like SharePoint and more.

The LCD 5” touchscreen display offers easy navigation of the menu. It allows you to create up to 64 custom shortcuts. This printer is also fully cross-platform compatible and works smoothly with Windows, Mac OS, and Linux.

There really aren’t any big issues with this printer. It has consistently high ratings across the board.

We did find a few reports of system bugs at the time of this article, but we Brother offers customer service to resolve any isolated problems of this nature. Generally, this is an awesome small business printer.

HP Laserjet Pro M477fdw – Wireless Color Laser Printer with Duplex Printing

This is a compact and efficient printer that has a large touchscreen and would fit well in a small office.

It also comes with Amazon dash for easy refills. It’s an all-in-one laser printer that scans, copies, faxes, and prints.

It utilizes WiFi direct printing so that you can get prints from nearly anywhere.

This HP printer prints quickly as well, with first-page printing in as few as 8.9 seconds for black and white and 9.8 seconds for color.

You can print up to 28 pages per minute! This is helpful for office productivity.

It has better security than many other wireless printers too.

You can rest easy knowing that sensitive information is protected by the device and document security solutions for offered for your print fleet with this device.

HP knows the meaning of energy and cost conservation; choose the original HP toner cartridges that come with this printer and you will find that you’re saving money on toner over time.

This, coupled with Amazon dash, makes this an efficient and easy way to save yourself time and money in the long-run. Really, for small businesses and office environments, you can’t go wrong with this printer.

The only downside here is the 1-year limited hardware warranty.

While we are glad that HP offers this warranty, we feel like they could have offered a better overall warranty for such a nice printer.

It makes us wonder if there are underlying issues that may present themselves after a single year of use.

Other than that, this is a great option to consider. It’s efficient, designed well, and has a lot of user-friendly features.

Best Printer For Small Business – Buyer’s Guide

Now that we have taken an in-depth look at a variety of great printers, let’s look at some of the most frequently asked questions pertaining to this topic.

After all, when shopping for a printer for your small business, it never hurts to be well-informed.

Which printers work best for brochures?

There are a few printers that could potentially work very well for graphic designers and those looking to print complicated booklets, pamphlets, fliers, or even foldable brochures.

Canon, HP, Brother, Lexmark, and Epson all produce printers that are up to the task. Documents of this kind can be printed by both inkjet and laser varieties. We have listed our favorites below.

To read more on printers that can handle thicker paper, read our buying guide on the best printers for cardstock.

What is the best all-in-one laser printer for small businesses?

This is a hard question, as your small business needs may vary.

• Do you need wide printing or will you want to have business card creation options?
• Perhaps you need both. Are you going to be printing spreadsheets or will you just be printing off paperwork and documents?
• How important is color printing to you? How fast will you need your printer to be?
• Do you make lots of copies of documents or prefer to scan things in?

These are all questions that you will want to answer before you pick an all-in-one printer. Generally, all-in-one printers will print, scan, copy, fax, and connect to multiple devices.

We have narrowed down our favorite options for all-in-one small business printers.

• 1. Canon Color imageCLASS MF733Cdw

All in One, Wireless, Duplex Laser Printer

• 2. Brother Business Color Laser Printer HL-L8360CDW

With Wireless Networking, Automatic Duplex Printing, Mobile Printing, Cloud printing, Amazon Dash Replenishment Enabled

• 3. HP OfficeJet Pro 7740 Wide Format All-in-One Printer

Comes With Wireless & Mobile Printing, HP Instant Ink & Amazon Dash Replenishment Ready

All three of these printers are listed above.

Which printer would be best suited for business cards?

If you run a small business, you’ve most likely had to come up with a business card and branding solution. For business card printing from your own office, you’ll find that you can use either an inkjet printer or a laser printer.

Inkjet printers will accept thick paper and print vibrantly. Laser printers are more efficient and faster.

Both are equally good options. As far as brands go, here are a few of our favorite options for printing business cards.

Final Words

So there you are.

From mid-tier options that work quickly and efficiently to premium printers with lots of add-ons, we believe these are some of the best small business printing solutions currently available.

While this list contains some of the best printer’s we’ve found so far, we still want to know what you think. Are we missing any amazing printers that would be well suited for a small business? Please feel free to leave us your comments and let us know what you think!

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